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How to change your ID name legally in kenya

Linty 2d

Today, you might be shocked to learn that the name you’ve been calling your friend, boss, or colleague is actually not their real names but rather nicknames that they officially adopted.For instance, some Kenyan leaders have resorted to changing their names in order to adopt identities that resonate well with the electorate.

People legally change their first, middle, or last names for a variety of reasons: 

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1. You can change your name at any time and for any reason provided, it is not to deceive or defraud or to avoid an obligation.


2. If a married person makes an application for a change of name, then their spouse has to give consent to the proposed change of name.


3. For a divorced person, a certificate from an advocate that he/she is living separately from their spouse is required.

4. Unmarried mothers whose children were registered with the father’s surname and wish for their children to have their surname.


5. In case you have anomalies in identification documents like the ID card or the Passport.


6. When a person is undergoing a gender reassignment.


7. If you feel you have an unpleasant-sounding given name or even an embarrassing name.


How to legally change your name in Kenya


Here is the process:


1.) Visit the Registrar Generals Department and have a copy of the Deed Poll drafted.


Note: It takes at most 5-21 working days to produce Deed Poll 


A fee of KSh 500 is payable for the deed poll presented for registration.


2.) Complete a deed poll prescribed as ( Form 1 ) of the Regulations to the Act;


3.) Make an application for registration which is prescribed as Form A in the Registration of Documents (Forms) Regulations;


5.) The Deed Poll is accompanied by a birth certificate of the applicant.

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6.) The application is also accompanied by a statutory declaration prescribed under the Act (Form 6).


This declaration is sworn by a person resident in Kenya and who personally knows the applicant by the name they want to change.


7.) The documents are presented to the Registrar of Documents for registration.


8.) Upon registration, the registrar causes the deed poll to be advertised in the Kenya Gazette.


The name change is effected at this point.


How to change your name in the Identity Card (ID)

Sometimes, after name change has been effected under the procedure above, the person feels the need to reflect the change in their identity card.

Under the Registration of Persons Act, the process of changing the name in your identity card is as follows:

1.) Fill Deed poll on change of name (form 1) and present it to the Registration Officer. This form gives the particulars of the change.

This form can be obtained from the registrar general’s office or downloaded online.

2.) Be in possession of a combination of any of the following documents depending on the type of name change;

    1. Marriage Certificate

    2. Deed Poll

    3. School Leaving Certificates

    4. Sworn affidavits

    5. Confirmation letters from an administrative office

    6. Birth Certificate

    7. Copy of parents ID card.

3.) Surrender the current identity card and pay a fee of Ksh 1000/=.

4.) The registration officer signs a certificate in a form prescribed in the Fourth schedule to be issued to the applicant;

5.) The applicant’s photo is taken for the purpose of enabling a new identity card to be issued to him.

6.) The Registration officer forwards the application form, the photograph, and the surrendered identity card to the Principal Registrar who records the changes in the register of persons; and cancels the surrendered I.D. card.

7.) After the expiration of sixty days from the issue of the certificate by the registration officer, the applicant appears before the registration officer at the registration office specified in the third column of the certificate and surrenders the certificate in exchange for a new identity card.

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